Proposal page 8: payments, draws, tax and retainage, with a sample 12-draw schedule

Custom & Cottage Builder Proposal + Welcome Kit

CA$149
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Proposal page 8: payments, draws, tax and retainage, with a sample 12-draw schedule
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  • Proposal page 8: payments, draws, tax and retainage, with a sample 12-draw schedule
  • All 14 pages of the client proposal
  • All 10 pages of the client welcome kit
  • Draw schedule workbook, Draws sheet: 12 milestone draws with retainage, sales tax and total due, and both checks reading OK
  • One-page client draw statement from the workbook, with billing to date and the retainage release
  • Welcome kit page 6: how draws and payments work, with a sample draw 8 invoice and how retainage is released
  • Proposal page 9: a preliminary timeline for a 15-month build, with seasonal notes
  • All 5 pages of the Start Here guide
  • Proposal page 8: payments, draws, tax and retainage, with a sample 12-draw schedule
  • All 14 pages of the client proposal
  • All 10 pages of the client welcome kit
  • Draw schedule workbook, Draws sheet: 12 milestone draws with retainage, sales tax and total due, and both checks reading OK
  • One-page client draw statement from the workbook, with billing to date and the retainage release
  • Welcome kit page 6: how draws and payments work, with a sample draw 8 invoice and how retainage is released
  • Proposal page 9: a preliminary timeline for a 15-month build, with seasonal notes
  • All 5 pages of the Start Here guide
Custom & Cottage Builder Proposal + Welcome Kit
Client Experience

Custom & Cottage Builder Proposal + Welcome Kit

CA$149

Launch price until January 15, 2027, then CA$199. Prices in Canadian dollars. Any tax that applies is shown at checkout.

A 14-page client proposal, a 10-page welcome kit and an Excel draw schedule where you set your own sales tax and retainage or holdback. Letter size, as PDF with editable PowerPoint and Excel files.

  • Proposal 14 pages, PDF and editable PPTX
  • Welcome kit 10 pages, PDF and editable PPTX
  • Draw schedule Excel workbook, six sheets, example and blank copies
  • Start Here 5-page PDF guide
  • Page size Letter, 8.5 × 11 in

Instant download after checkout, with the link also sent by email

30-day money-back guarantee, no questions asked

Secure checkout through Shopify

One business, unlimited use on its own projects

What's inside

Client proposal, 14 pages, letter size (PDF and editable PPTX). Cover, thank-you letter, about us, a seven-stage build process, scope of work summary with exclusions and assumptions, allowances and selections budget, investment summary, payments, draws, tax and retainage (with a sample 12-draw schedule), a preliminary timeline for a 15-month build, cottage and waterfront considerations, a plain-language new home warranty page, why clients choose us, next steps with a "Ready to proceed" page (clearly marked as not a contract), and a contact page.

Client welcome kit, 10 pages, letter size (PDF and editable PPTX). Welcome and what happens next, your project team and who to call, how we keep in touch (with response times), selections timeline with lead times, changing your plans (the change order process, with a worked example), how draws and payments work (and how retainage is released), site safety and visiting the site, cottage season notes, walk-throughs, the PDI and moving in, and questions and warranty support.

Draw schedule workbook, Excel (.xlsx), six sheets, in two versions. Start Here, Setup, Draws, Changes & Allowances, Retainage and Summary. The example copy holds a worked sample project, and its figures match the ones printed in the proposal and welcome kit. The blank copy keeps the milestone list and default settings, ready for your own job. On Setup you name the sales tax and set its rate, name the retainage or holdback and set its rate, and choose a single release after substantial completion or an optional staged release.

Start Here guide, 5-page PDF. The file list, the fonts to install, editing in Canva, PowerPoint or Keynote, using the workbook, the settings to confirm before first use.
Formats
  • PDF, letter size (8.5 × 11 in): the proposal (14 pages), the welcome kit (10 pages) and the Start Here guide (5 pages).
  • PowerPoint (.pptx), letter portrait: the editable proposal and welcome kit. Open them in PowerPoint or Keynote, or import them into Canva; the guide lists what to check after import, such as spacing, fonts, bullets and links.
  • Excel (.xlsx): the draw schedule workbook, in example and blank versions, using standard formulas and no macros. Each sheet is protected with no password. Made for Microsoft Excel: Excel 2016 and later, Excel for Mac and Excel for the web.
  • Fonts: the editable documents use Cormorant Garamond and Inter, both free open-licence fonts built into the PDF (Canva usually includes them). The workbook uses Georgia and Arial, which come with Windows and macOS.
  • Not included: Word (.docx) files, Canva template links, page-preview images and photographs. Photo frames are captioned placeholders for your own project photography.
  • Delivery: one ZIP file (about 0.4 MB) holding all seven files, including the Start Here guide, on the order page right after checkout and by email.
Licence

One purchase covers one business, with unlimited use on that business's own projects. Your employees may use it for the business's work. Edit it freely and give your clients the finished documents. Reselling, sharing or uploading the template files, edited or not, is not permitted. Read the full licence.
Refunds

If the kit isn't right for you, email support@thebuildersledger.com within 30 days of purchase with your order number for a full refund, no questions asked. After a refund the licence ends and the download link is turned off, so please delete your copies of the files. Refund policy.
FAQ

Can I edit everything?

Yes. The proposal and welcome kit are editable PPTX files, with each [bracketed field] ready for your details and a placeholder for your logo. In the workbook, the shaded cells are inputs: milestone names and percentages, dates, the tax and retainage settings and the change log. Formula cells are locked to prevent accidents, with no password on the sheets. The PDFs show the finished sample.

What software do I need?

PowerPoint or Keynote for the proposal and welcome kit, and Microsoft Excel for the workbook. PowerPoint files can be imported into Canva; check spacing and fonts after import. Install the two free fonts first. The Start Here guide shows how.

Will it work where I build?

It is written for custom home builders, not for one tax system or one set of rules. In the workbook you name the sales tax and set its rate, name the retainage or holdback and set its rate, and choose a single release or staged releases. The warranty page leaves the provider and the coverage periods for you to fill in. These rules differ from place to place, so confirm yours with your accountant and lawyer before you use the documents with a client.

Does it suit a build that isn't on the water?

Yes, with some editing. The sample is a waterfront home, so the proposal's cottage and waterfront considerations page and the welcome kit's cottage season notes speak to those sites, and a few other pages mention lakes, barges or docks in their sample text. Remove or rewrite those for an in-town lot or rural acreage.

Does it replace my construction contract?

No. The proposal leads to your contract, and the "Ready to proceed" page says plainly that it does not commit either party. Have your lawyer review your contract and payment terms.
A note on tax and retainage

The sales tax rate, the retainage or holdback rate, the release period and the release method in this kit are sample settings that you change on the workbook's Setup sheet. A single release after substantial completion is the default, and a staged release is there if your contract calls for one. How these apply to your project depends on your contract and where you build, so confirm tax treatment with your accountant and retainage or holdback with your lawyer before you invoice. Sample documents, not legal or tax advice. Confirm with your accountant and lawyer.

Every page

Three documents, one set of figures

The sample figures printed in the proposal and the welcome kit match the ones the workbook calculates.

All 14 pages of the client proposal

The proposal

14 letter-size pages, from the thank-you letter to a "Ready to proceed" page clearly marked as not a contract.

All 10 pages of the client welcome kit

The welcome kit

10 pages that guide the client from signing through changes, draws and walk-throughs to the PDI, then support the homeowner through warranty.

Draw schedule workbook, Draws sheet: 12 milestone draws with retainage, sales tax and total due, and both checks reading OK

The draw schedule

An Excel workbook with shaded inputs, locked formulas and a check that flags milestones that don't total 100%.

Why builders choose it

The numbers agree from the proposal to the last draw

01

Draws a client can follow

Each of the 12 sample draws shows the gross amount, the retainage withheld, the sales tax and the total due. Change orders and allowance credits are billed on the draw you choose.

02

Retainage from start to finish

Retainage, or holdback, on every draw and the running balance held, with a single release after substantial completion or staged releases at the interval you set.

03

Your tax, your label

Name the sales tax and set its rate, then choose whether tax on the withheld amount is charged on each draw or at release. The workbook carries your label to the client statement.

04

Ready for waterfront sites

Pages on access in every season, rock and blasting, septic and wells, shoreline approvals, barge and winter-road logistics, and seasonal road limits.

05

Editable, formulas protected

PPTX for PowerPoint or Keynote. In the workbook, inputs are shaded and formula cells locked, with no password on the sheets.

Who it's for

Written for owner-led custom home builders

Not the right fit if you need Word or Google Docs files, or want a contract. The kit contains no contract terms. Sample documents, not legal or tax advice. Confirm with your accountant and lawyer.

  1. i.Custom home builders working on in-town lots, rural acreage or waterfront sites.
  2. ii.Owner-led firms that take on a few high-end homes a year and show clients the price line by line.
  3. iii.Builders who bill in milestone draws and want the client to see the draw schedule before the contract.
  4. iv.Builders who want one consistent client process from the first proposal to the handover.